Copy names and Social Security numbers from previous quarters

This filing method is like the online manual entry method, but even easier. Employee names and Social Security numbers (SSNs) you entered for a previous quarter are copied and displayed for you to update with the current quarter wage information. The tax due is calculated for you.

IMPORTANT

Your submitted wage detail report must include all required employee information. Reports with missing or erroneous information are subject to a $25 administrative service fee for each adjusted or corrected employee record. Administrative service fees may be canceled under certain circumstances.

To copy a wage detail report from a previous quarter:

Log in to your account at www.uimn.org
On My Home Page, select Tax and Wage Detail Reporting.
Select Submit or Adjust Wage Detail.
Select the reporting period (year and quarter) for which you are submitting data, and then select Next.
The Wage Detail Submission Process page displays. Select the Filing Method: Copy Names and SSNs from Previous Quarters, and then select Next.
Select the submitted report you want copied, and then select Next.

Note: If you have a pending report, you will choose to either continue entering your wage records on that report or overwrite the previously copied quarter data with new information. If your report contains more than 100 records, you must select the File Upload Method.

Before you begin entering/modifying your employee wage information:

Verify the Reporting Information – Year, Quarter, Submission Type – are correct.

Copied records will consecutively populate into the entry fields one record at a time in ascending order by Modified Date, Last Name, First Name, and SSN until all employee records are updated. The full list of copied employee records is listed beneath the record entry fields.

After all copied records are filled in and saved, blank fields will display for you to enter new employees.

What you should know before you begin:

Complete wage information for copied employee(s): For each employee, add their hours worked, and gross wages. Enter or modify their reporting unit number, and then select Save.

Note: When you save an entry, the changes display at the bottom of the list of employees.
Add new employee’s information: Fields to add a new employee’s information are available AFTER you complete the edits for employees from a previous quarter. Enter their Social Security number, gross wages, hours worked, and reporting unit, and then select Save.
Delete former employees: For each employee you want to delete, select the ‘Trash can’ icon. The record is removed from your list and will be deleted when you submit your Wage Detail Report.

Note: If several employee records must be deleted, and you will not be submitting your report during the same session, wait to select the delete option until you are ready to submit your wage detail report. Instead, enter zero wages for those records, select Save, and then finish entering the rest of your employee information. When ready to submit your report, scan your wage detail list for records displaying $0.00 wages. Select the edit link for that record, and then select the trash can icon to delete the record from your report.

To Enter or modify an employee's wage information:

On the reporting page, enter or modify employee wage detail record information. Select Save after each entry. See example
Once all wage detail information is entered, review your saved entries listed below the entry fields. Use the Edit link next to the employee's record you need to modify, and then select Save to update that record. When all records are correct, select Next.
Enter or modify the 12th of the month information, and then select Next.
Review the Wage Detail Report Summary and Summary of Units Reported information:
- If correct, select Next.
- If incorrect, or you see a section named Summary of Units Not Reported, select Previous to go back and review/fix entries.
- If you are not ready to submit your report, you can select Save and Exit to save your work and finish the process later.
You are almost done! Review for accuracy the Total Gross Wages, Taxable Wages and Amount Due, and then select Submit Wage Detail.
A confirmation number is provided on the next page. Print the Wage Detail Submission Confirmation page for your records.

Additional steps

To make a payment
To make a payment:
1. From the Confirmation page, select Make Payment.
2. The Amount Due for the most recent Statement Period will display, select Make Payment.
3. The Payment Information page displays the amount due. Select a payment method (Electronic Check or Paper Check) from the drop-down menu, and then select Next.
Electronic payment:
1. Enter your company’s bank account information, the Payment Effective Date, and then select Next.
2. Review Electronic Check Payment Information, and then select Submit. The Receipt of Payment displays.
Paper check:
1. To view and print the payment voucher, select Next.
  A PDF payment voucher will display.
2. Send check and lower portion of the voucher to: Minnesota UI (see voucher for specified address).
3. Make the check payable to: Minnesota UI Fund.
4. To ensure timely processing of your payment, mail your check, along with the lower portion of the printed voucher, at least five days before the due date.
Access pending reports
⁠Access pending reports:
1. Log in to your account at www.uimn.org
2. On My Home Page, select Tax and Wage Detail Reporting.
3. Select Submit or Adjust Wage Detail.
4. Select the reporting period (year and quarter) of the pending report you need to finish submitting data, and then select Next.
  
  Note: Saved/Pending reports display under the section titled Reports.
5. On the Wage Detail Submission Process page, to return to records you have already submitted, select the Filing Method you initially selected when you started reporting your wage detail, and then select Next.
6. Information previously saved displays.