Uploading a seasonal employee list

Employers who have requested and been approved for seasonal hospitality employment designation must submit a list of seasonal workers each quarter.

You will submit your seasonal employee list using a file upload, which allows you to provide all your employee data in a single file. Seasonal employee lists must be received on or before the last day of the month following the end of the calendar quarter.

It is important to keep your seasonal employee list as current and accurate as possible. Your seasonal employee list must be updated within five business days each time you:

hire a new employee in a seasonal position;
convert a seasonal employee to a non-seasonal position; or
convert a non-seasonal employee to a seasonal position.

Creating the seasonal employee list

Uploading the seasonal employee list
1. Log in to your account at www.uimn.org
2. On My Home Page, select Tax and Wage Detail Reporting.
3. Select Seasonal Employer: Submit or adjust designated seasonal employee detail.
4. Select the reporting period (year and quarter) for which you are submitting data, and then select Next.
5. The Designated seasonal employee detail submission process page displays. Select the option to Choose File, and then select Next.
6. Locate and select your seasonal employee data file to upload, and then select Open. The title of your seasonal employee data file will display, select Next.
If the file was successfully uploaded, a confirmation message will display at the top of the page.

If the file contains errors, you will receive a message at the top of the page describing the errors. All errors must be corrected for the file to be processed.
Updating a previously submitted seasonal employee list
1. Log in to your account at www.uimn.org
2. On My Home Page, select Tax and Wage Detail Reporting.
3. Select Seasonal Employer: Submit or adjust designated seasonal employee detail.
4. Select the reporting period (year and quarter) for which you are updating data, and then select Next.
5. The Designated seasonal employee detail submission process page displays. Select the option to Choose File, and then select Next.
6. Locate and select your updated seasonal employee data file to upload, and then select Open. The title of your seasonal employee data the file will display, select Next. 
If the file was successfully uploaded, a confirmation message will display at the top of the page.

If the file contains errors, you will receive a message at the top of the page describing the errors. All errors must be corrected for the file to be processed.
Converting your seasonal employee list in Excel
Your seasonal employee list must be uploaded through the Joint Unemployment Insurance – Paid Leave employer system as a comma-delimited format for the attachment. The extension for the file upload attachment should have .csv as the extension.
1. Open your Excel file. This should be the sample version you downloaded and have populated with your own seasonal employee data.
2. Name and save your .csv file to your desktop by selecting File from the menu bar and selecting Save As. Choose the option to Browse.
3. Select Desktop.
4. In the dialog box, type your desired file name in the File name field.
5. For Save as type, select the drop-down option CSV (comma delimited).
6. Click Save.
7. A dialogue box may appear to indicate “YourFileName.csv may contain features that are not compatible with CSV (comma delimited). Do you want to keep the workbook in this format?" Click the Yes or Convert button to accept the file in CSV format.

Column	Data
A	Employer Account Number* (8 digits; format column as ‘Text’ column before entering data)
B	Social Security number* (numbers only, no dashes; format column as ‘Text’ column before entering data)
C	First name* (alpha characters only)
D	Middle initial (alpha characters only)
E	Last name* (alpha characters only)
F	Year/Quarter* (four-digit year followed by a one-digit quarter, example 20254)
G	Employment start date* (M/D/YYYY)
H	Estimated employment end date* (M/D/YYYY)
I	Actual employment end date (M/D/YYYY)

Uploading a seasonal employee list

IMPORTANT

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